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EXECUTIVE ASSISTANT/ RECEPTIONIST 

Employment type:Permanent

Employment basis: Full Time

Salary: Competitive Salary and Excellent Benefits

Standard Hours: 40 hours per week, from 08:00 – 16:30, Monday to Friday

Closing date: 13th April 2018

 

Job Description

An exciting opportunity has arisen for an Executive Assistant / Receptionist to join Britten-Norman Limited, producer of one of the most successful civil aircraft ever manufactured in the UK. 

This role is based at London office in St James’s Square.

 

Purpose of the role:

To provide exceptional administrative support to the CE, Directors and wider team as required, be responsible for the day to day running of the headquarters office space and act as the first point of contact by phone or for visitors at the London headquarters office.

 

Primary Tasks

Main tasks will include but are not limited to:

Providing a high standard of administrative and secretarial support to the Chief Executive and the Senior Executive Team

Preparing and co-ordinating meetings and conference calls, including issuing agendas, assisting with presentations, taking minutes, circulating action logs, chasing actions and arranging refreshments.

Co-ordinating and managing all incoming calls for the Britten-Norman group of companies, assisting other receptionists to cover lunch and holiday periods Manage the London Headquarters Office building and facilities matters including liaising with third party suppliers.

Assisting with document management including filing, archiving and storage.

 

 Key Skills and Attributes:

Professional and personable with a proactive approach

Efficient with excellent administrative skills

Outstanding written communications skills

Articulate with an excellent telephone manner

Keen eye for detail

Ability to prioritise and use initiative

Ability to work autonomously and enjoy working as part of a team

Good working knowledge of Microsoft Outlook, Word and PowerPoint

Ability to work under pressure and to tight deadlines

Ability to remain flexible to meet the wider demands of an expanding business

 

Minimum Qualification Requirements:

5 GCSE passes (or equivalent) at grade C or above with at least a grade B in each of Maths and English

2 A Level grade C passes (min 160 UCAS points) or equivalent qualification(s)

Duke of Edinburgh Silver or Gold, or equivalent challenge achievement is not essential but would be desirable

 

Required Experience

At least three years’ EA and office administration experience within a professional busy office environment.

 

Benefits

33 days holiday (Inclusive of bank holidays)

Contributory pension scheme

Eligibility to join the healthcare scheme upon successful completion of the probation period

 

Any offer of employment will be conditional, subject to the successful completion of the Company’s Security Clearance process.  This will be arranged by the Company on the candidate’s behalf.

If you wish to apply for this role, please forward your CV and a short covering letter demonstrating your suitability for the role, to recruitment@britten-norman.com by the closing date.

 

Interviews will be held week commencing 16th April 2018.

 

Due to the high number of applicants we receive, unfortunately we are unable to respond to all applications. As such, if you have not received a response from us within 2 weeks of submitting your application, please assume your application has been unsuccessful on this occasion.

We reserve the right to withdraw this vacancy at any time if there is a high level of applications, we would recommend that you submit your application as early as possible.

Website: www.britten-norman.com